DATA
PROTECTION ACT 1998 - The information you provided will be
used to help us research topics of interest to help you get the best
out of your sessions. All records are treated in strict confidence
complying the1998 Data Protection Act. We do not share our information
with any third party organization or individual.
By signing
this membership from you are agreeing to the Terms of Service and
usage as published.
NEW
BRIGHTON COMMUNITY ASSOCIATION
UK ONLINE
INTERNET USAGE AND INTERNET POLICY
Introduction
Making
the Internet a safe, secure and productive business tool requires
a carefully managed mixture of technology, policy and training. This
paper is intended to help formulate appropriate usage policy for the
Internet resources available to users of existing corporate computing
facilities.
Principles
New Brighton
Community Centre provides access to the vast information resources
of the Internet to help staff and users to work faster and smarter,
and to be a well informed. The facilities to provide that access represent
a considerable commitment of Trust resources for telecommunications,
networking, software, storage etc. This Internet usage policy is designed
to help staff and users understand the expectations for the use of
those resources in the particular conditions of the Internet, and
help staff and users use those resources wisely.
First
and foremost, staff and users are expected to conduct themselves honestly
and appropriately on the Internet, and respect the copyrights, software
licensing rules, property rights, privacy and prerogative of others,
in the same manner as you would any other dealings. All existing Centre
polices apply to your conduct on the Internet, especially (but not
exclusively) those that deal with intellectual property protection,
privacy, misuse of resources, sexual harassment, information and data
security, and confidentiality.
Unnecessary
or unauthorised Internet usage causes network congestion and costs
the Centre money. It slows other users, takes away from work time,
consumes supplies and ties up printers and other shared resources.
Unlawful Internet usage may also attract negative publicity for the
Centre and expose the organisation to significant legal liabilities.
Internet
access gives each individual Internet user an immense and unprecedented
opportunity to advertise the Community Centre message. Because of
that power special care must be taken to maintain the clarity, consistency
and integrity of New Brighton Community Association. Anything written
in the course of acting for the Centre on the Internet can be taken
as representing the Centre.
While
our connection to the Internet offers many potential benefits, it
can also open the door to some significant risks to our data and systems
if we do not follow appropriate security disciplines. As presented
in greater detail below, that may mean preventing machines with sensitive
data or application from connecting to the Internet entirely, or it
may mean that certain users must be prevented from using certain Internet
features like file transfers. The overriding principle is that security
is to be everyone’s first concern. An Internet user can be held
accountable for any breaches of security or confidentiality.
All employees
and users granted Internet access with the Community Assocations facilities
will be provided with a written copy of this policy. All Internet
users must sign the following statement:
“I
have received a written copy of the New Brighton Community Associations
Internet usage policy. I fully understand the terms and conditions
of this policy and agree to abide by them. I realise that the Community
Associations security software may record for management use the Internet
address of any site that I visit and keep a record of any network
activity in which I transmit or receive any kind of file. I acknowledge
that any message I send or receive may be stored in an archive file
for management use.
For staff use
I know that any violation of this policy could lead to dismissal or
even criminal prosecution”
[Note:
Certain terms in this policy should be understood expansively to include
related concepts. Internet covers the World Wide Web, email, newsgroups,
chat groups and any other related activities taking place over public
TCP/IP connections. Documents cover any kind of file that can be read
on a computer screen as if it were a printed page, including HTML
files read in an Internet browser, any file meant to be accessed by
a word processing or desk top publishing programme or it’s viewer,
or the files prepared for the Adobe Acrobat reader and other electronic
publishing tools. Graphics includes photographs, picture, animation,
movies, or drawings. Display includes monitors, flat panel active
or passive matrix displays, monochrome LCD’s, projectors, televisions
and virtual reality tools]
Detailed
Internet policy provisions
A) Management
and administration
1. The
Association has software and systems in place that can monitor and
record all Internet usage. Staff and users should be aware that the
security systems are capable of recording (for each and every user)
each World Wide Web site visit, each chat, newsgroup or email message,
and each file transfer into and out of our internal networks, and
the Association reserves the right to do so at any time. No employee
or user should have any expectation of privacy to his or her Internet
usage. Internet activity will be analysed for usage patterns, and
this data checked to ensure that company Internet resource are devoted
to maintaining the highest levels of productivity.
2. The
Association reserves the right to inspect any and all files stored
in private areas of the network in order to assure compliance with
policy.
3. The display of any kind of sexually explicit image or document
on any company system is a violation of the policy on sexual harassment
within the more general equal opportunities policy. In addition, sexually
explicit material may not be archived, stored, distributed, edited
or recorded using our network or computing resources.
4. If
you find yourself connected to a site that contains sexually explicit
or offensive material, you must disconnect from that site immediately
and inform the network administrator.
5. The
Asociations Internet facilities and computing resources must not be
used knowingly to violate the laws and regulations of the United Kingdom
in any way. Use of any Association resources for illegal activity
is grounds for immediate dismissal, and we will cooperate with any
legitimate law enforcement activity.
6. Any
software or files downloaded via the Internet into the Associations
network become the property of the Association. Any such files or
software may be used only in ways that are consistent with their licenses
or copyrights.
7. No
employee or user may use the Association facilities knowingly to download
or distribute pirated software or data.
8. No
employee may use the Association facilities to deliberately propagate
any virus, worm, Trojan horse, or trap door programme code.
9. No
employee may use the Association facilities knowingly to disable or
overload any computer system or network, or to circumvent any system
intended to protect the privacy or security of another user.
10. Each
employee using the Internet facilities of the Asociation shall identify
himself or herself honestly, accurately and completely (including
one’s company affiliation and function where requested) when
participating on outside computer systems.
11. Only
those employees or officials who are duly authorised to speak to the
media, to analysts or in public gatherings on behalf of the Association
may speak/write in the name of the Association on the Internet. Other
employees may participate on the Internet in the course of business
when relevant to their duties, but they do so as individuals speaking
only for themselves.
12. The
Assiciation retains the copyright to any material posted on the Internet
by any employee or user.
13. Employees
and users are reminded that chat groups and newsgroups are public
forums where it is inappropriate to reveal confidential Association
information. Employees or users releasing protected information via
a newsgroup or chat group, whether or not the release is inadvertently
done, will be subject to all penalties under existing data security
policies and procedures.
14. Use
of the Associations Internet access facilities to commit infractions
such as misuse of Trust assets or resources, sexual harassment, unauthorised
public speaking and misappropriation or theft of intellectual property
are also prohibited by this policy and will be sanctioned accordingly.
15. The
Association reserves the right to limit Internet access to those employees
who demonstrate a legitimate need. The Association reserves the right
to revoke Internet access for any user or group of users for any reason.
16. The Association will comply with reasonable requests from law
enforcement and regulatory agencies for logs, diaries and archives
on individual Internet activity.
17. Employees
or users with Internet access may download only software with direct
business use, and must arrange to have such software properly licensed
and registered. Downloaded software must be used only under the terms
of its’ license.
18. Employees
or users with Internet access may not use Assoication Internet facilities
to download entertainment software or games, or to play interactive
games over the Internet.
19. Employees
or users with Internet access may not use Association Internet facilities
to download images or videos unless there is an explicit related use
for the material
20. Employees
or users with Internet access may not upload or email any software
licensed to the Association or data owned or licensed by the Association
without explicit authorisation from the ICT facilitator responsible
for the software or data.
B) Technical
1. User
Ids and passwords help maintain individual accountability for computer
resource usage. Any employee or user who obtains a password or ID
for any resource must keep that password confidential. This policy
prohibits the sharing of user Ids or passwords obtained for access
to Internet sites or internal network resources.
2. Employees
and users should schedule communications – intensive operations
such as large file transfers, video downloads (see 4 below), mass
emailings and the like for off peak times.
3. Any
files that is downloaded must be scanned for viruses before it is
run or accessed.
4. Video and audio streaming and downloading technologies represent
significant data traffic, which can cause local network congestion.
Video and audio downloading should be avoided and when unavoidable
may only be scheduled for off peak times.
C) Security
1. The
Association has installed security systems to ensure the safety and
security of it’s networks. Any employee who attempts to disable,
defeat or circumvent any Associations security facility will be subject
to immediate dismissal. Any user will be told to leave the premises.
2. Files
containing sensitive Community Assoication data that are transferred
in any way across the Internet must be encrypted.
3. Computers
that use their own modems to create independent data connections sidestep
our network security mechanisms. Any individual computer’s private
connection to any outside computer can be used to compromise the Association
network to which that computer is attached. Therefore the use of,
or setting up of, individual Internet accounts or computers with their
own modems is strictly prohibited without the express permission of
the network administrator.
4. New
Brighton Community Association network security policy requires that
all FTP transactions and JAVA downloads be blocked. However, users
with a specific business need for FTP or JAVA may request such access
in writing from the network administrator.
D) More
information
All questions
regarding this policy should be referred to the network administrator.
For the
purposes of this policy document the ICT facilitator and network administrator
is Rory Wilmer
Tony Jones
Chair
Pat Hackett
Centre Manager
